Accommodation

Several categories of accommodation have been reserved for ARACY Conference delegates. All hotels listed below have Global Environmental Policies in place:

Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Please note bedding configurations are subject to hotel availability.

Please Note:

• Click on the Hotel name above to view photos and fact sheets.
• The above rates include the Australian Goods and Services Tax (GST).
• Rates may increase without notice.
• Room only rates do not include breakfast, unless specified.
• Bed and breakfast rates include full buffet breakfast.
• Deposit must be paid or credit card details given at time of booking to guarantee reservation.

Group Bookings / Non-listed Hotels

If your organisation would like to make a Group Booking or place accommodation at hotels not listed in this brochure, the Conference Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

ARACY 2009 Managers
arinex pty limited
91-97 Islington Street
Collingwood Vic 3066
AUSTRALIA
Phone: 1300 799 691 (within Australia)
            +61 2 9265 0890 (International)
Fax :02 9265 0880
Email: aracy2009@arinex.com.au

Rates and Reward Programs

Accommodation held by the Conference Managers has been secured at highly competitive rates for ARACY Conference delegates. In addition, delegates who are members of reward programs listed in the Accommodation Rates table above, can earn points by staying at the corresponding hotel. Members should provide their membership card to reception when checking into the hotel.

Deposit

Rooms will be held by the Conference Managers on behalf of the delegates until 30 July 2009. All hotel accommodation bookings must be accompanied by a minimum one night’s room rate or credit card details in order to secure a reservation. The Conference Managers will accept accommodation deposits up until 30 July 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Conference Managers after 30 July 2009 but are subject to availability, and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to Book Accommodation

Either complete the online registration form or complete the downloadable registration form. The Conference Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking

Any change to a reservation must be notified to the Conference Managers and not directly to the hotel. Please note that any changes should be made to the Conference Managers by 14 August 2009. Change of bookings must be made in writing.

Late Arrivals

Please indicate on your registration form or notify the Conference Managers in writing if you will arrive at your hotel after 6.00pm, as failure to do so may mean that your room will be released.

Check-in and Check-out times

For most hotels, check-in time is 2.00pm and check-out time is 11.00am. Should you wish to guarantee check-in before 2.00pm you will need to pre-book, and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night. These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form.

Hotel Check-in Procedures

As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless of whether your booking was guaranteed by a deposit to secure your booking.

The hotel will hold on your credit card, until point of check-out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre-pay for your accommodation in full plus a cash deposit for incidentals. Should you not use any incidentals during your stay the cash deposit (for incidentals only) will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds

The deposit is non-refundable as at 30 July 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.

REGISTRATION AND ACCOMMODATION ENQUIRIES

ARACY 2009 Managers
arinex pty limited
91-97 Islington Street
Collingwood Vic 3066
AUSTRALIA
Phone: 1300 799 691 (within Australia)
       Or +61 2 9265 0890 (International)
Fax: 02 9265 0880
Email: aracy2009@arinex.com.au